Canadian Commercial application | Landlord Forms

Canada Commercial Tenant Application — Know Exactly Who You Are Leasing To

A commercial lease is a multi-year commitment worth tens of thousands of dollars. The tenant sitting across from you might be charming, enthusiastic, and completely unable to pay rent in six months. This 5-page professional application form gives you the tools to find out — before you hand over the keys.

5-page form covering business, financial, ownership, banking, references, and consent
Signed credit check and background investigation authorization built in
Works for every province and territory across Canada

$39 — One-time. No subscription.

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Includes editable Word (.docx) + PDF.

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5-Page Professional Form
PDF + DOCX Format
One-Time Purchase
All Canadian Provinces
Credit Check Authorization Included

The $39 Question That Can Save You a $30,000 Mistake

Commercial evictions in Canada are slow, expensive, and stressful. A bad commercial tenant can go months without paying rent while you navigate legal proceedings — and if they incorporated specifically to limit personal liability, you may have no recourse at all. The single most effective thing a commercial landlord can do to protect themselves costs $39: make every prospective tenant complete a thorough application, check their references, and verify who is actually behind the company before you commit to anything.

Get the Commercial Application Form — $39

What This Form Covers — All 5 Pages

41 numbered fields across 5 structured sections — everything you need to evaluate a commercial tenant properly:

Section	What It Captures
Page 1 — Business Information	Company legal name and trade name; desired occupancy date; head office address; phone/email/website; description of products and services; intended use of premises; business start date and years under current ownership; business registration and HST/GST number; provincial registry good standing; name change history; outstanding judgments or legal proceedings
Page 2 — Financial Disclosures	Annual revenue and employee count; estimated net profit; total business assets and liabilities; outstanding loans or lines of credit; history of called loans or revoked credit facilities; authorization to request two years of financial statements or Notice of Assessment
Page 2 — Banking Information	Banking institution name and branch address; account name; primary bank confirmation — lets you verify the business banks where it says it does, and flags shell operations with no real institutional relationship
Page 3 — Owner / Principal Information	Full legal name, date of birth, driver’s license number, and vehicle information for each principal; personal home address; ownership percentage and position; bankruptcy history — plus a dedicated section requiring ALL partners, officers, and directors to provide the same information and sign
Page 4 — Previous Landlord References	Two previous commercial landlord references with full contact details, lease address, monthly rent, full term dates, reason for leaving, and arrears or default history — the single most predictive indicator of future tenancy behaviour
Page 4 — Business References	Minimum two supplier, creditor, or professional references with company name, contact, phone, and relationship — confirms the business operates with real commercial relationships
Page 4 — Lease Terms & Deposit	Desired lease term length; approximate square footage required; rent due date; application deposit amount, payment method, and balance due date — converts the application into a binding offer to lease once the deposit is paid
Page 5 — Authorization & Signatures	Binding offer language with deposit forfeiture on withdrawal; full credit, court, financial, and tenancy history investigation consent; authorization for personal credit checks on all signing officers; premises condition acknowledgment; signature lines for up to three applicants/principals

Single-user license: use this form on all properties you personally own or manage. Not for resale or redistribution.

Know Who Is Behind the Business

Corporations can dissolve. Businesses can rebrand. This form goes beyond the company name — it captures the personal details, ownership percentages, and signatures of every principal, officer, and director, so you always know who is actually accountable.

A Binding Offer, Not Just a Form

Once a deposit is paid and the application is signed, it becomes a binding offer to lease. If the tenant withdraws after you accept, their deposit is forfeited and they are liable for your re-advertising costs. This protects you from tire-kickers who waste your time and leave you with a vacant unit.

Signed Credit Check Authorization

Page 5 includes a comprehensive consent clause authorizing you to run credit checks, contact references, review court records, and verify financial history on the business and on every individual who signs. No separate consent form required — it is built directly into the application.

How to Use It — 4 Steps

Download & Customize

Add your property address and management contact details to the header. Print or send digitally to your prospective tenant.

Collect & Review

Have the prospective tenant complete and sign all 5 pages. Ensure every owner, partner, officer, and director provides their information and signs.

Verify & Check

Call previous landlord references. Confirm business registration. Run credit checks on all signing principals. Request two years of financials if warranted.

Accept or Decline

Accept the application and proceed to lease — or decline with confidence, knowing you made an informed decision backed by a documented paper trail.

Also Need the Lease Itself?

Once your application is approved and you have verified your tenant, the next step is a professionally drafted lease that protects you for the full term. Our Canada Commercial Lease Agreement is a 25-page triple-net (NNN) lease covering all Canadian provinces — with rent acceleration, a Personal Guarantee schedule, CAM provisions, environmental protections, SNDA, and a full Landlord’s Usage Guide included.

View the Commercial Lease Agreement — $79 →

Frequently Asked Questions

Commercial only. This form is specifically designed for commercial tenancies — businesses, corporations, partnerships, and self-employed operators applying to lease commercial, retail, office, or industrial space. It is not suitable for residential tenancies. If you need a residential application, you can find it in any of our provincial and territorial “Protection Kit” products.

Yes. The form captures provincial registry and HST/GST numbers and includes a provincial registration field, making it applicable for commercial tenancies in every Canadian province and territory. There is no province-specific version required — simply fill in the governing province in the relevant fields.

The form works for all business structures — corporations, sole proprietors, partnerships, and registered businesses. For sole proprietors and partnerships, the Owner Information section (Page 3) captures the individual(s) directly. For corporations, every director, officer, and principal with ownership must complete and sign the owner information section. The form explicitly instructs that all added individuals must sign the last page.

Yes — once a deposit is paid and the application is signed, it becomes a binding offer to lease. If the landlord accepts the application and the tenant subsequently withdraws, the deposit is forfeited and the tenant is liable for the landlord’s re-advertising and re-letting costs. If the landlord does not accept the application, the deposit is refunded in full. This protects you from applicants who tie up your unit and walk away.

No. The consent is built directly into Page 5 of this application. The signed authorization covers credit reporting agencies, banks, courts, tribunals, employers, and personal references — and explicitly authorizes a personal credit check on every officer of the business who signs. You do not need a separate consent form to proceed with your verification process.

You receive the application as an editable Word (.docx) file and a print-ready PDF. Use the Word file to add your property address and management contact details to the header before printing or sending. The PDF is ideal for printing clean copies to hand to prospective tenants in person.

Yes — single-user license. Use this form for all commercial properties you personally own or manage, as many times as needed. No per-use fees, no subscriptions. Print as many copies as you need for each prospective tenant. The form is not for resale or redistribution.

Screen First. Sign Second. Sleep Better.

Every commercial landlord who has dealt with a problem tenant wishes they had done more due diligence upfront. This form costs $39. A commercial eviction costs thousands, takes months, and is never guaranteed. The math is not complicated.

$39 — One-time. Instant download. Use it forever.